Appendix

11 Project Management Committee – Sample Agenda and Minutes

Project Management Committee – Sample Agenda Template

Document/Meeting Reference Code – is meeting number, date – use also when saving the file.

Location – detail where the meeting will be held. If it is a conference call then provide access codes.

Date – Day, date, start time and expected finish time.

Agenda

Start time

List agenda items e.g.

Introductions
Minutes of last meeting
Output 1 – possible review each of the project areas – activities or sub projects
1. Activities – are these on track against time and expectations – if not what can be done
2. Budget – is this on track against expectations – if not what can it be done
Output 2

Project Management issues
Other business

Project Management Committee – Sample Meeting Minutes

Project Name:

Meeting Location:

Date:

Present:

Apologies:

1. Previous meeting minutes

Approved as a true and correct record...

2. Project management

Progress against milestones

Project management issues

Actions:

3. Financial report

Financial update

Accounts for payment (list)

4. Other agenda items

Item 1:

Item 2:

Item 3:

5. Other Business

6. Next Meeting

Actions from this meeting

No.	Task	Responsibility	Completion date

Meeting Closed

Signed

Date

Contents | Appendix 12

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